Withholding of Student Records

The Vice President of Student Services may withhold grades, transcripts, diplomas, certificates, and registration privileges from any student or former student who fails to pay a proper financial objection to the District. The student shall be given written notification and the opportunity to explain if the financial obligation is in error.

The definition of proper financial obligation shall include, but is not limited to: student fees; obligations incurred through the use of facilities; equipment or materials; library fines; unreturned library books; materials remaining improperly in the possession of the student; and/or any other unpaid obligation a student or former student owes to the District. A proper financial obligation does not include any unpaid obligation to a student organization. Procedures for Notification Process

The Vice President of Student Services or designee shall notify the student or former student that records are being withheld and the reason therefore, including a statement of the amounts owed the College.

Release of Records

Records will be provided:

1. During a period when facts are in dispute.
2. When it is demonstrated to the Vice President of Student Services that reasonable progress is being made to pay the amount owed or that there exists a reasonable justification for delay in repayment.
3. Upon payment of amounts owed.

Appeal Procedure

A student whose records have been withheld may appeal the action through the Student Grievance

(AP 5035 6/18/02)